Privacy Policy

1. Introduction

Veritas Legal International ("we," "our," or "us") is committed to protecting your privacy and ensuring the confidentiality of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or use our legal services.

As an international law firm, we are subject to various privacy regulations, including the General Data Protection Regulation (GDPR), Dutch Data Protection Act, and other applicable international privacy laws.

2. Information We Collect

2.1 Personal Information

We may collect the following types of personal information:

• Contact information (name, email address, phone number, mailing address)
• Professional information (company, position, business details)
• Legal matter details and consultation requests
• Financial information for billing and payment processing
• Communication records and correspondence
• Identity verification documents as required by law

2.2 Automatically Collected Information

• IP address and location data
• Browser type and version
• Device information
• Website usage patterns and analytics
• Cookies and similar tracking technologies

3. How We Use Your Information

We use your personal information for the following purposes:

• Legal Services: Providing legal advice, representation, and consultation services
• Communication: Responding to inquiries and maintaining client relationships
• Compliance: Meeting legal and regulatory requirements
• Business Operations: Administrative purposes, billing, and account management
• Security: Protecting our services and preventing fraud
• Marketing: Sending legal updates and relevant information (with your consent)

4. Legal Basis for Processing (GDPR)

Under GDPR, we process your personal data based on the following legal grounds:

• Contract Performance: Processing necessary for providing legal services
• Legal Obligation: Compliance with legal and regulatory requirements
• Legitimate Interest: Business operations and security measures
• Consent: Marketing communications and optional services

5. Information Sharing and Disclosure

We maintain strict confidentiality and only share your information when:

• You provide explicit consent
• Required by law or legal process
• Necessary for providing legal services (e.g., with co-counsel, experts, courts)
• With trusted service providers under strict confidentiality agreements
• To protect our legal rights or in emergency situations

Attorney-Client Privilege: Information shared in the context of legal representation is protected by attorney-client privilege and professional secrecy rules.

6. International Data Transfers

As an international law firm, we may transfer your data across borders when necessary for legal services. We ensure adequate protection through:

• European Commission adequacy decisions
• Standard Contractual Clauses (SCCs)
• Binding Corporate Rules
• Your explicit consent

7. Data Security

We implement comprehensive security measures including:

• Encryption of data in transit and at rest
• Secure communication channels
• Access controls and authentication
• Regular security assessments
• Staff training on data protection
• Incident response procedures

8. Your Rights

Under GDPR and other applicable laws, you have the right to:

• Access: Request copies of your personal data
• Rectification: Correct inaccurate or incomplete data
• Erasure: Request deletion of your data (subject to legal obligations)
• Restriction: Limit processing of your data
• Portability: Receive your data in a structured format
• Objection: Object to processing based on legitimate interests
• Withdrawal of consent: Withdraw consent for consent-based processing

To exercise these rights, contact us at privacy@veritaslegalint.com

9. Data Retention

We retain your personal data for:

• Active legal matters: Duration of representation plus applicable limitation periods
• Closed matters: Minimum 7 years as required by legal profession rules
• Marketing data: Until consent is withdrawn
• Website analytics: Maximum 26 months

10. Cookies and Tracking

Our website uses cookies for:

• Essential website functionality
• Analytics and performance measurement
• Language preferences
• Security features

You can control cookies through your browser settings.

11. Contact Information

For privacy-related questions or to exercise your rights:

12. Supervisory Authority

You have the right to lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens) or your local supervisory authority.

13. Updates to This Policy

We may update this Privacy Policy periodically. Changes will be posted on this page with an updated effective date. Continued use of our services constitutes acceptance of the updated policy.